A Contract Administrator manages contracts between the employer, client and Contractor. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Some agencies specify the COTR's name and duties in Section G, Contract Administration, of the contract. Contract Administrator Responsibilities: Liaising with staff on all levels of company to analyze and determine comprehensive contract strategy. Europe & Rest of World: +44 203 826 8149 Don’t let jargon stand between you and your to-do list. Communicate with Project Manager, Project Executive, contract administrator, and subcontractors/suppliers regarding missing contract and insurance items. Read our in-depth report. Oftentimes these professionals are called upon to communicate policy. Negotiating contract terms with internal and external partners, Reviewing and updating existing contracts, Negotiate contract terms with internal and external business partners, Explain terms and conditions to managers and interested parties, Ensure that employees understand and comply with company contracts, Analyze potential risks involved with specific contract terms, Stay up-to date with legislative changes and coordinate with the legal department as needed, Ensure all deadlines and conditions described on contracts are met (e.g. Add a few personal touches and you’re good to go. Clearly written descriptions help attract candidates that are qualified and interested. Some of the common job responsibilities of a contract administrator are listed below: Contract administrators help in preparing contracts as well as oversee the contracts signed by company They also help the company understand the details in the contracts Administrators are responsible for drafting documents, preparing proposals and coordinating with all parties involved in the contractual agreement. Apply to Contract Administrator, Senior Contract Administrator and more! This exact amount may vary depending on geographical location, experience level and education. Banish the blank page for good with our 1000+ HR templates. Handle the acquisition, distribution, and store of equipment and supplies. Typical Roles and Responsibilities The day-to-day roles and responsibilities of a contract administrator may vary depending on location, type of project and size, and may include duties that are essential to the successful management and execution of contracts on behalf of organizations. Manager Corridor Agencies M Job Description Position Title: CONTRACT ADMINISTRATOR Department: Contracts Reports To: , Contracts Provides Direction To: N/A Pay Grade: 8 Date Effective: 10/1/2018 SUMMARY: Under general supervision, prepares, negotiates, administers, and audits assigned contracts; drafts, updates, and maintains a variety of procurement documentation; … Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use. Contract administrators came out on top in terms of salary when compared to paralegals. A bachelor's degree and/or a certificate of completion from a paralegal education program are typically required. Primary responsibilities Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services. Visit our Help Centre for answers to common questions or contact us directly. The typical tenure for this role is two to four years. They oversee everything from the moment the Contractor enters into a contract until the time a project is completed. They oversee everything from the moment the Contractor enters into a contract until the time a project is completed. In this respect, timely notification is absolutely crucial as the other party will need to take appropriate action to avoid it. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships. Remote work, technology, and engagement are hot topics in the New World of Work. We are looking for a responsible Contract Administrator to join our team. Since this is an important position, the candidate should have experience working in construction sites or engineering projects. By 2017, this salary range jumped 4.7 percent to $56,250-$78,000. Contract administrators, also known as contract managers, are responsible for managing various company contracts on behalf of their employer. Connect with our team of Workable experts and other industry professionals. A contract administrator paralegal is a paralegal who works in the area of contract administration. Handle the acquisition, distribution, and store of equipment and supplies. Learn more about the features available and how they make each recruiting task easier. Contracts Administrator. Overview Departmental Contract Administrator (DCA) is a role that is assigned to an individual in a UT System Administration department who has responsibility for managing a specific contract or portfolio of contracts. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. Serving as the liaison between companies, employees, customers, vendors, and independent contractors means contract managers serve as the main facilitators for negotiations, recommendations, record keeping, monitoring, change management, and more. Or at least minimize – the delay and … Europe & Rest of World: +44 203 826 8149. The role of a contract administrator (CA) in construction is critical and of underrated importance, usually tasked in ensuring that the execution of the contract is in compliance with the provisions of the contract, and to quickly solve problems (along with other team members) in line with the contract's mechanisms and requirements. Sign up for jargon-free hiring resources. A Contract Administrator should demonstrate high levels of integrity and accountability. What is an applicant tracking system (ATS)? FTA Circular 4220.1F states that The Common Grant Rules require the recipient to maintain a contract administration system to ensure that it and its third party contractors comply with the terms, conditions, and specifications of their contracts or purchase orders and applicable Federal, … Customers, cross-functional teams and suppliers al… Some of the areas they administer while executing a contract include procurement, subcontracting and installation. Candidates with experience working on mid-tier development projects (commercial or residential) over $5 million could be more competitive. Post now on job boards. Day-to-day duties and responsibilities of the Contract Administrator may vary depending on the size and complexity of the project. Act as a contact point for sales and projects to ensure customer satisfaction and fair settlement of contracts … Contracts Administrator I - Construction assists in the preparation, review, and administration of contractual proposals relating to construction projects. Applications should usually have at least 3 years of work experience as a Contract Manager or in another contracting role. Successful candidates must excel in this area. This Contract Administrator job description template can be posted to online job forums and career pages for the recruitment of candidates. Build a Contract Administrator job description, Art Director Job Description | Indeed.com, Assistant Teacher Job Description Sample | Indeed.com, Caseworker Job Description Sample | Indeed.com, CTO Chief Technology Officer Job Description Sample | Indeed, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com, Take sufficient steps to minimize project risks, Liaise with and support the Project Manager to ensure the project is executed safely and properly, Ensure compliance with the company's work health and safety policies, standards and procedures, Prepare monthly project reports and make presentations at meetings, Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors, Ensure project members use the contract correctly, Fundamental knowledge of construction techniques, building materials, standards and equipment, Ability to read, analyze and interpret legal documents, financial reports and technical documents, Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios, Basic understanding of purchasing and supply chain procedures, Proficiency in common office applications, Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law, Time management and problem-solving skills. Careers in contract administration can range from entry to senior-level. Contract professionals have a wide scope of individuals to communicate with on a routine basis. Struggling with a task or project? Read the minds of our team of HR writers. Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals. 1) Directs activities concerned with contracts for purchase or sale of equipment, materials, products, or services: Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. The Departmental Contract Administrator should be identified at the initiation of the solicitation process. Contracts Administrators may work for a variety of organisations or companies, but the majority work within the construction industry. 1,369 Contract Administrator jobs available on Indeed.com. Contract Administrator interview questions, Best interview questions to ask candidates (and how to evaluate answers), How to Hire: 5 tips for hiring an administrative assistant. Some agencies have inserted a "Technical Direction" clause which establishes the scope of the COTR's responsibilities in relation to the contractor in their contracts. Profit sharing compensation averages $3,000 per year. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to. The job description is an important part of the hiring process. Theyâre involved in every aspect of contract administration including managing, negotiating, supporting and executing contracts. Requirements and Responsibilities Contracts Administration Manager prepares proposals, negotiates contracts, and administers commercial and government contracts in accordance with company policies and legal requirements. Contract Administration Roles 3‐7‐11.docx Page 4 OVERVIEW OF ROLES AND RESPONSIBILITIES Contract Type Agency Responsibility DOP Responsibility Agency Contracts issued by the agency (within delegated authority) Create and manage solicitation and contract award and change orders (modify, amend, renew, Dispose of unclaimed property. You can modify the requirements and responsibilities given in this template according to the specific need of your company. Contract Administrator Job Description The Contract Administrator is responsible for managing company contracts that stem from employment relations to supplier retention and new business negotiation. payments and shippings), Maintain organized system of physical and digital records, Create language standards for existing and new contracts, Knowledge of legal requirements involved with contracts, Keen attention to detail, with an ability to spot errors, Strong analytical and organizational skills, Ability to work with varying seniority levels, including staff, managers and external partners, BSc degree in Business Administration; additional qualifications in law are a plus. Responsible for preparing bids and negotiating specifications for materials, equipment, manpower, or other construction services. Start a free Workable trial and post your ad on the most popular job boards today. A Contract Administrator manages contracts between the employer, client and Contractor. He or she also coordinates any changes to the agreement that might occur over the course of the contract and performs the closeout process when both parties have met their obligations. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. A subcontract administrator reviews contracts to determine the progress made upon filling the contract obligations. Modify this template with specific administrative duties to meet your company’s needs. Contract Administrator Job Description. Contract administration is the management of contracts made or to be made with customers, vendors, partners or employees. Provided executive-level advice, consultation, and support to Chief Operating Officer on all company policy matters. Americas: +1 857 990 9675 Get clear explanations of the most common HR terms. Contract Administrator Duties and Responsibilities Collaborate with sales team and internal business partners on contract details Draft and revise contracts as updates become available Work with legal, HR, and all relevant involved teams to ensure contracts are in compliance These contracts may include employee relations, new business proposals, and purchase, sale or rental contracts. In 2017, paralegals in mid-size law firms earned between $44,500-$59,250. If the job description for the Contract Administrator does not suit your needs, view descriptions for related professions: Need help writing a job description for a specific role? Use this template to build an effective and informative Contract Administrator job description with required skills, education and responsibilities. Remote work, technology, and engagement are hot topics in the New World of Work. Designing standardized language and guidelines for contracts. Contract managers play a critical role for an organization as they direct and oversee contracts throughout their lifecycle. Contract Administrator Job Description. As a member of the Finance Team, the Legal and Contract Administrator is responsible for supporting the Senior Leadership Team in managing documentation, workflow and mitigating risk associated with legal compliance and Corporate governance. A contract administrator makes sure the parties employ due diligence to comply with the terms, conditions, rights and obligations of the contract. *Indeed provides this information as a courtesy to users of this site. Duties carried out with regularity will focus on establishing and implementing contract reviews on a consistent basis to gauge progress of contracts. 2.3 The contract administrator and design 4 2.4 Identity of the contract administrator 5 3 Appointment of the contract administrator 6 3.1 Terms of appointment 6 3.2 Design responsibility 6 3.3 The contract administrator as an employee 7 4 Roles and responsibilities of a contract administrator 8 4.1 Building contract 8 4.1.1 General 8 They also oversee commissioning, remodeling and handovers. A Contract Administrator ensures that the Contractor honors the agreement by carrying out everything thatâs been laid out in the contract. Some general responsibilities in this role include: Hey there! Start a free Workable trial and post your ad on the most popular The candidate should also have experience in applying organizational standards when requesting and evaluating requests for proposals (RFPs). 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